Request for Quotations - Internet Service for U.S. Consulate General Surabaya (O=01/07/2021 | C=01/21/2021)
RFQ: Internet Service for U.S. Consulate General Surabaya
Solicitation Issue Date: January 7, 2021
Offer due date/local time: January 21, 2021 at 16.00 (Surabaya time)
The Contracting Office, U.S. Consulate General Surabaya is soliciting for internet service 50Mbps for U.S. Consulate General Surabaya as attached detail.
Final quote shall send to Marjoko@state.gov not later than January 21, 2021 local time.
For more information, please click here (PDF- 1 MB)
U.S. Consulate General Surabaya PAS Annual Program Statement
U.S. STATE DEPARTMENT
U.S. CONSULATE GENERAL SURABAYA
PUBLIC AFFAIRS SECTION
Notice of Funding Opportunity
Funding Opportunity Title: U.S. Consulate General Surabaya PAS Annual Program
Funding Opportunity Number: PAS-Surabaya-FY20-01
Deadline for Applications: July 31, 2020
CFDA Number: 19.040 – Public Diplomacy Programs
Total Amount Available: $70,000.00
Maximum for Each Award: $25,000.00
A. PROGRAM DESCRIPTION
The Public Affairs Section of the U.S. Consulate General Surabaya (PAS Surabaya) announces an
Annual Program Statement, for our Public Diplomacy Small Grants Program. This announcement
is a Request for Statements of Interest (RSOI) from organizations interested in submitting
Statements of Interest (SOI) for programs that support our strategic priorities. PAS Surabaya
invites organizations interested in potential funding to submit SOI applications outlining program
concepts that reflect this goal.
This announcement outlines our funding priorities, the strategic themes, and the procedures
for submitting requests for funding. Priority will be placed on proposals that will take place at
least partially in East Java, Bali, NTB, NTT, Sulawesi Island, Maluku and North Maluku
islands. Please carefully follow all instructions below. This notice is subject to availability
The submission of a SOI is the first step in a two-part process. Applicants must first submit a SOI,
which is a concise, two-page concept note designed to clearly communicate a program idea and its
objectives before the development of a full proposal application. The purpose of the SOI process
is to allow applicants the opportunity to submit program ideas for PAS Surabaya to evaluate prior
to requiring the development of full proposal applications. Upon at least quarterly review of
eligible SOIs, PAS Surabaya will invite selected applicants to expand their ideas into full proposal
Purpose of Small Grants: PAS Surabaya invites Statement of Interest (SOI) for projects
that strengthen cultural ties between the United States and Indonesia through
programming, projects, and/or activities that highlight shared values and promote bilateral
cooperation as well as people-to-people ties. All programs must include an American element,
or connection with American expert/s, organization/s, or institution/s in a specific field that
will promote increased understanding of U.S. policy perspectives and/or values.
Examples of PAS Surabaya Small Grants Program projects include, but are not limited to:
Academic and professional lectures, seminars and speaker programs, workshops, trainings
Artistic and cultural workshops, joint performances and exhibitions; or
Professional and academic exchanges and projects.
Priority Program Areas:
All submissions must detail how the program will promote the following PAS Surabaya strategic
I. U.S. – INDONESIA BILATERAL RELATIONSHIP
Programs that seek to explain U.S. policies, culture, values, and/or perspectives to Indonesian
audiences, resulting in a positive impact on the bilateral relationship, and strengthen people-topeople ties.
II. REGIONAL SECURITY
Programs that address issues of regional security, non-proliferation, and countering violent
extremism, as well as programs that promote multilateral cooperation, combat disinformation,
and enhance stability in the Asia-Pacific region.
III. ECONOMIC GROWTH
Programs related to bilateral trade, investment, economic integration, entrepreneurship,
innovation, intellectual property rights, and women’s empowerment.
IV. SOCIAL ISSUES
Programs that seek to promote a better understanding of human rights, diversity, tolerance,
V. ENGLISH TEACHING
Programs that promote teacher training in areas related to English teaching, or those that enhance
English learning among Indonesian youth.
Programs related to promoting study in the United States, the internationalization of Indonesian
universities, promoting increased tolerance and diversity at educational institutions and/or
building linkages between American and Indonesian institutions of higher learning.
VII. SCIENCE, TECHNOLOGY, ENGINEERING, ARTS and MATH (STEAM)
Programs related to increasing capacity and interest of its institutions to partner with U.S.
institutions and provide support to collaboration in science, technology, engineering, art, and
math as well as to promote education, including programs aimed to promote technological
innovation, enhance collaborative research between the United States and Indonesia, provide
unique links between performing art and science, build or continue collaborations with local
knowledge and experts in STEAM fields, and increase the number of women in these fields.
VIII. MEDIA ENGAGEMENT
Programs that support capacity-building programs for Indonesians with a focus on journalism,
and programs that provide direct access to authoritative American information sources to
promote depth, accuracy, and balance of foreign reporting from the United States, counter
disinformation, and deepen understanding of U.S. policy and values.
Participants and Audiences:
Surabaya PAS will only consider grants that are geared to Indonesian audiences.
The following types of projects are not eligible for funding:
• Projects relating to partisan political activity;
• Charitable or development activities;
• Construction projects;
• Projects that support specific religious activities;
• Fund-raising campaigns;
• Lobbying for specific legislation or projects
• Scientific research;
• Projects intended primarily for the growth or institutional development of the
• Projects seeking funds for personal use.
Authorizing legislation, type and year of funding:
Funding authority rests in the Smith-Mundt act. The source of funding is FY2020 Public
B. FEDERAL AWARD INFORMATION
This notice is subject to availability of funding.
Length of performance period: Up to 24 months
Number of awards anticipated: 5 awards (dependent on requested amounts for funding)
Award amounts: awards may have a maximum of $25,000.00.
Total available funding: $70,000.00
Type of Funding: Fiscal Year 2020 Public Diplomacy Funding
Anticipated project start date: Application must be submitted at least 1 month before project
Funding Instrument Type: Grants, Fixed Amount Awards, Awards to Individuals or
Cooperative agreement. Cooperative agreements are different from federal awards in which
PAS staff are more actively involved in the grant implementation to possibly include program
design, participant vetting, speaker selection, and location determination.
Project Performance Period: Proposed projects should be completed in two years or less.
PAS will entertain applications for continuation grants funded under these awards beyond the
initial budget period on a non-competitive basis subject to availability of funds, satisfactory
progress of the program, and a determination that continued funding would be in the best interest
of the U.S. Department of State.
C. ELIGILIBITY INFORMATION
1. Eligible Applicants
Surabaya PAS encourages applications from U.S. and Indonesian:
• Registered not-for-profit organizations, including think tanks and civil society/nongovernmental organizations with programming experience
• Individuals or Groups of Individuals
• Non-profit or governmental educational institutions
• Governmental institutions / Public Entities / Alumni of US Exchanges/Scholarship
For-profit or commercial entities are not eligible to apply.
2. Cost Sharing or Matching
Cost sharing is not required.
3. Other Eligibility Requirements
Applicants are only allowed to submit one SOI per organization. If more than one SOI is
submitted from an organization, all SOIs from that institution will be considered ineligible for
No entity listed on the Excluded Parties List System in the System for Award Management
(SAM) is eligible for any assistance or can participate in any activities under an award in
accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3
CFR 1986 Comp., p. 189) and 12689 (3 CFR1989 Comp., p. 235), “Debarment and Suspension.”
If an organization’s SOI is approved, a valid Unique Entity Identified (UEI) number, formerly
referred to as a DUNS (Data Universal Numbering System) number. If the approved grant is over
USD 25,000 an active SAM.gov registration will need to be obtained before an organization is
able to submit a full application. Individuals are not required to have a UEI (DUNS) number or be
registered in SAM.gov.
D. APPLICATION AND SUBMISSION INFORMATION
Content and Form of Application Submission
Please follow all instructions below carefully. SOIs that do not meet the requirements of this announcement or fail to comply with the stated requirements will be ineligible.
Content of Application
The SOI clearly addresses the goals and objectives of this funding opportunity
All documents are in English
All budgets are in U.S. dollars
All pages are numbered and do not exceed two pages
All documents are formatted to 8 ½ x 11 paper, and
All Microsoft Word documents are single-spaced, 12-point Times New Roman font,
with a minimum of 1-inch margins.
HOW TO APPLY:
Please send your Statement of Interest (SOI) to firstname.lastname@example.org with “FY2020 Small
Grants Application (SOI) – name of applicant(s)” in the subject line.
Example: FY2020 Small Grants Application (SOI) – Yayasan Maju Ceria
SOI (2 pages maximum): The SOI should contain enough information that anyone not familiar
with it would understand exactly what the applicant wants to do. You may use your own format,
but it must include all the items below.
Project Summary: Short narrative that outlines the proposed project, including project
objectives, link to PAS Surabaya Strategic Objectives, anticipated impact.
Requested amount: The amount of funding that you are requesting.
Introduction to the Organization or Individual applying: A description of past and
present operations, showing ability to carry out the project, including information on all
previous grants from the U.S. Embassy and/or U.S. government agencies (if any).
Problem Statement: Clear, concise and well-supported statement of the problem to be
addressed and why the proposed project is needed
Project Activities: Describe the project activities and how they will help achieve the
Proposed Project Schedule: The proposed timeline for the project activities. Include
the dates, times, and locations of planned activities and events.
If your SOI is favorably reviewed by the review panel, you will be requested to submit a
full proposal and other mandatory documents as outlined below:
1. Full Proposal
The full proposal should contain the information outlined in the SOI but in more detail. In
addition, it should also address the following:
Project Goals and Objectives: The “goals” describe what the project is intended to
achieve. What aspect of the relationship between the United States and Indonesia will
be improved? The “objectives” refer to the intermediate accomplishments on the way
to the goals. These should be achievable and measurable.
Key Personnel: Names, titles, roles and experience/qualifications of key personnel
involved in the project. What proportion of their time will be used in support of this
Project Partners: List the names and type of involvement of key partner organizations
Project Monitoring and Evaluation Plan: This is an important part of successful
grants. Throughout the timeframe of the federal award, how will the activities be
monitored to ensure they are happening in a timely manner, and how will the program be
evaluated to make sure it is meeting the goals of the federal award?
Future Funding or Sustainability: Applicant’s plan for continuing the program
beyond the award period, or the availability of other resources, if applicable.
Program Methods and Design: A description of how the project is expected to work to
solve the stated problem and achieve the goal.
The proposal clearly addresses the goals and objectives of this funding opportunity
All documents are in English
All budgets are in U.S. dollars
All pages are numbered and do not exceed ten pages
All documents are formatted to 8 ½ x 11 paper, and
All Microsoft Word documents are single-spaced, 12-point Times New Roman font, with
a minimum of 1-inch margins.
2. Application forms https://www.grants.gov/web/grants/forms.html#sortby=1
SF-424 (Application for Federal Assistance – organizations) or SF-424-
I (Application for Federal Assistance –individuals)
SF424A (Budget Information for Non-Construction programs)
3. Summary Coversheet: Cover sheet stating the applicant name and organization, date, project
title, project period proposed start and end date, and brief purpose of the project.
4. Budget Justification Narrative: After filling out the SF-424A Budget (above), use a separate
sheet of paper to describe each of the budget expenses in detail. See section H. Other
Information: Guidelines for Budget Submissions below for further information.
1-page CV or resume of key personnel who are proposed for the project
Letters of support from project partners describing the roles and responsibilities of each
Official permission letters, if required for project activities
6. UEI and SAM.gov Required Registrations:
All organizations applying for federal awards (except individuals) must obtain these
registrations. All are free of charge:
Unique Entity Identifier Number from Dun & Bradstreet (formerly called a DUNS
Step 1: Apply for a DUNS number and an NCAGE number (these can be completed
DUNS application: Organizations must have a Data Universal Numbering System (DUNS)
number from Dun & Bradstreet, if your organization does not have one already, you may obtain
one by calling 1-866-705-5711 or visiting http://fedgov.dnb.com/webform
NCAGE application: Application page here
For help from within the U.S., call 1-888-227-2423
For help from outside the U.S., call 001-269-961-7766
Email NCAGE@dlis.dla.mil for any problems in getting an NCAGE code.
Step 2: After receiving the NCAGE Code, proceed to register in SAM by logging onto:
https://www.sam.gov. SAM registration must be renewed annually.
7. Submission Dates and Times
Applications may be submitted for consideration at any time before the closing date of July 31,
2020 (EST). No applications will be accepted after that date.
8. Other Submission Requirements
All full proposal application materials must be submitted by email to
PASSurabaya@state.gov with “with “FY2020 Small Grants Application (full proposal) –
name of applicant(s)” in the subject line.
Example: FY2020 Small Grants Application (full proposal) – Yayasan Maju Ceria
E. APPLICATION REVIEW INFORMATION
1. Criteria for reviewing SOI
Each SOI will be evaluated and rated based on the evaluation criteria outlined below. The
criteria listed are closely related and are considered as a whole in judging the overall
quality of an application.
Strategic Priorities. The SOI clearly relates to the PAS Surabaya Strategic Priorities as
outlined in this Statement of Interest. The goals describing the intended achievement of
the project are clearly tied to and can help achieve those priorities. (30%)
Project Activities: Howe well the project activities are linked to the problem statement
and the ability of the project activities to reach the stated objective. (30%)
Quality and Feasibility of the Program or Project Idea – The program or project idea is
well developed, with detail about how project activities will be carried out. The SOI
includes a reasonable implementation timeline. (20%)
The Organizational Capacity and Previous Record: The applicant has expertise in
the field and is PAS Surabaya is confident in the applicant’s ability to carry out the
program or project. This includes analysis of performance on all previous grants from
the U.S. Embassy and/or U.S. government agencies as well as experience doing similar
projects or programs. This includes the ability of key personnel to achieve the
objectives of the program (20%)
2. Criteria for reviewing full proposal:
Budget: The budget justification is detailed. Costs are reasonable in relation to the
proposed activities and anticipated results. The budget is realistic, accounting for all
necessary expenses to achieve proposed activities. (30%)
Monitoring and evaluation plan: Applicant can measure program success against key
indicators and provides milestones to indicate progress toward goals outlined in the SOI.
The project includes output and outcome indicators and shows how and when those will
be measured. (30%)
Project Objectives: The ability of the project to improve the U.S.-Indonesian
relationship and reach key audiences. This includes the intermediate accomplishments on
the way to the goals which should be achievable and measurable. (20%)
Strategic Priorities. The full proposal clearly outlines how the proposal will help achieve
PAS Surabaya Strategic Priorities as outlined in this Statement of Interest. The goals
describing the intended achievement of the project are clearly tied to and can help achieve
those priorities. (10%)
Quality and Feasibility of the Program or Project Idea – The program or project idea is
fully developed, with details about how project activities will be carried out. There is a
detailed timeline. (10%)
3. Review and Selection Process
A Review Panel will evaluate all eligible SOIs as well as full proposals.
For any Federal award under a notice of funding opportunity, if the Federal awarding agency
anticipates that the total Federal share will be greater than the simplified acquisition threshold on
any Federal award under a notice of funding opportunity may include, over the period of
performance (see §200.88 Simplified Acquisition Threshold), this section must also inform
i. That the Federal awarding agency, prior to making a Federal award with a total amount of
Federal share greater than the simplified acquisition threshold, is required to review and consider
any information about the applicant that is in the designated integrity and performance system
accessible through SAM (currently FAPIIS) (see 41 U.S.C. 2313);
ii. That an applicant, at its option, may review information in the designated integrity and
performance systems accessible through SAM and comment on any information about itself that
a Federal awarding agency previously entered and is currently in the designated integrity and
performance system accessible through SAM;
iii. That the Federal awarding agency will consider any comments by the applicant, in addition to
the other information in the designated integrity and performance system, in making a judgment
about the applicant’s integrity, business ethics, and record of performance under Federal awards
when completing the review of risk posed by applicants as described in §200.205 Federal
awarding agency review of risk posed by applicants.
5. Anticipated Announcement and Federal Award Dates
Applications will be received and evaluated on a “rolling” basis beginning March 1, 2020 until
the deadline for applications on July 31, 2020 (EST). Unsuccessful applicants will be notified
within 30 business days of application submission. Applicants selected for further consideration
will be contacted within 30 business days and asked to submit all remaining mandatory
documents. Applicants should submit their applications at least three months prior to the
proposed project’s start date. Please note we do not accept ongoing projects.
F. FEDERAL AWARD ADMINISTRATION INFORMATION
1. Federal Award Notices
The assistance award or cooperative agreement will be written, signed, awarded, and
administered by the Grants Officer. The assistance award agreement is the authorizing document
and it will be provided to the recipient for review and signature by email. The recipient may only
start incurring project expenses beginning on the start date of Period of Performance shown on
the federal award document signed by the Grants Officer. If a SOI is selected for funding, the
Department of State has no obligation to provide any additional future funding. Renewal of an
award to increase funding or extend the period of performance is at the discretion of the
Department of State.
Issuance of this notice does not constitute an award commitment on the part of the U.S.
government, nor does it commit the U.S. government to pay for costs incurred in the preparation
and submission of proposals. Further, the U.S. government reserves the right to reject any or all
Payment Method: Payments will be made in at least two installments, as needed to carry out the
Organizations whose applications will not be funded will also be notified via email.
2. Administrative and National Policy Requirements
Terms and Conditions: Before submitting an application, applicants should review all the terms
and conditions and required certifications which will apply to this award, to ensure that they will
be able to comply. These include: 2 CFR 200, 2 CFR 600, Certifications and Assurances, and
the Department of State Standard Terms and Conditions, all of which are available at:
https://www.state.gov/j/drl/p/c72333.htm. Note the U.S Flag branding and marking
requirements in the Standard Terms and Conditions.
Reporting Requirements: Recipients will be required to submit financial reports and program
reports. The award document will specify how often these reports must be submitted.
G. FEDERAL AWARDING AGENCY CONTACTS
If you have any questions about the federal award application process, please contact PAS at:
email@example.com. The questions as well as their responses will be posted on the U.S.
Consulate General Facebook Page, uscongensby.
Note: We do not provide any pre-consultation for application related questions that are
addressed in this announcement. Once an application has been submitted, State Department
officials and staff — both in the Department and at embassies overseas — may not discuss this
competition with applicants until the entire proposal review process is completed.
H. OTHER INFORMATION
Guidelines for Budget Justification
Personnel: Describe the wages, salaries, and benefits of temporary or permanent staff who will
be working directly for the applicant on the project, and the percentage of their time that will be
spent on the project.
Travel: Estimate the costs of travel and per diem for this project. If the project involves
international travel, include a brief statement of justification for that travel.
Equipment: Describe any machinery, furniture, or other personal property that is required for the
project, which has a useful life of more than one year (or a life longer than the duration of the
project), and costs at least $5,000 per unit.
Supplies: List and describe all the items and materials, including any computer devices, that are
needed for the project. If an item costs more than $5,000 per unit, then put it in the budget under
Contractual: Describe goods and services that the applicant plans to acquire through a contract
with a vendor. Also describe any sub-awards to non-profit partners that will help carry out the
Other Direct Costs: Describe other costs directly associated with the project, which do not fit in
the other categories. For example, shipping costs for materials and equipment or applicable
taxes. All “Other” or “Miscellaneous” expenses must be itemized and explained.
Indirect Costs: These are costs that cannot be linked directly to the project activities, such as
overhead costs needed to help keep the organization operating. If your organization has a
Negotiated Indirect Cost Rate (NICRA) and includes NICRA charges in the budget, attach a
copy of your latest NICRA. Organizations that have never had a NICRA may request indirect
costs of 10% of the modified total direct costs as defined in 2 CFR 200.68.
“Cost Sharing” refers to contributions from the organization or other entities other than the U.S.
Consulate General. It also includes in-kind contributions such as volunteers’ time and donated
Alcoholic Beverages: Please note that award funds cannot be used for alcoholic beverages.