Notarial Services

Please note: The Department of State assumes no responsibility or liability for the professional ability or reputation of, or the quality of services provided by, the entities or individuals whose names appear on the following lists. Inclusion on this list is in no way an endorsement by the Department or the U.S. government. Names are listed alphabetically, and the order in which they appear has no other significance. The information on the list is provided directly by the local service providers; the Department is not in a position to vouch for such information.

The American Citizen Services Unit provides notarial services by appointment only. Appointments must be made online at the ACS Appointment System Website. Please click here to make an appointment.

Notarial services provided by the Embassy are primarily for the benefit of American citizens and legal permanent residents. Foreign nationals may also have documents notarized, but only if the documents will be used in the United States.

Notarial services we cannot provide include;

  • Authentication of Vital Records, Academic, Commercial or Other Credentials Issued in the U.S.
    U.S. Consular officers are not empowered to authenticate public documents issued in the United States. Such documents include vital records (birth, marriage, death, and divorce), as well as academic, commercial, or other credentials. Consular officers do not have access to the records of the issuing office or the seal of the custodian of these records.
    For more information on Authentication of Documents, Apostilles, or Copies of Birth, Death, Marriage, or Divorce Records, please consult the Department of State Travel site.
  • Certification of True Copies of Documents
    We often get requests to certify true copies of educational transcripts or diplomas, bank statements, court documents, or other such official records. Unfortunately, our offices cannot ordinarily provide certified true copies of documents. Such requests should usually be addressed to the office which issued the document in question. For example, certified true copies of academic records should be requested from the registrar of the institution that originally issued them. For more information, please consult the Department of State Travel site.
  • Signature (or “Medallion”) Guarantees
    Medallion signature guarantees are often required by U.S. banks or mutual fund companies. Unfortunately, we cannot legally perform a signature guarantee.
    A Medallion Signature Guarantee is not a notarial service, but rather a special procedure related to securities, which can only be performed by an authorized representative of a financial institution participating in a medallion program approved by the Securities and Exchange Commission (SEC). U.S. consular officers are not authorized to provide a signature guarantee/medallion guarantee service.
    The U.S. Securities and Exchange Commission may be contacted directly via the internet website, via phone at 1-800-SEC-0330 (investor assistance and complaints), via fax at 202-942-7040, or by mail at Mail Stop 11-2, 450 Fifth Street N.W., Washington, D.C. 20549.

What you’ll need to bring…

For us to notarize your documents, you must:

  • Have government-issued photo ID (KTP/passport-name should be exactly the same as on your document);
  • Understand your document. We are not allowed to explain the contents to you;
  • Complete the document with the appropriate names, places, and dates before you arrive (but don’t sign it; you’ll sign it at the Embassy in front of a Consul);
  • Pay the appropriate fee (see below). We accept cash payments in Indonesian Rupiah cash or credit cards. We do not accept checks or U.S. dollar.
  • If your document requires the presence of witnesses in addition to the notarization, you must supply these witnesses. Our staff cannot act as witnesses.
  • We can only provide notary services for American citizens, legal permanent residents, their spouses and dependents, or when the documents to be notarized will be used in the United States. We are usually unable to notarize documents brought in by foreign nationals to be used outside of the U.S.

Please be aware that the consular officer may refuse any notary service when:

  • The host country does not authorize the performance of the service,
  • The document will be used in transactions that may be prohibited by U.S. law,
  • The officer believes that the document will be used for a purpose that is unlawful, improper, or inimical to the best interests of the United States, or
  • The officer does not understand the document, due to language, the documents are incomplete, or any other reason.

Authentication of Ministry of Foreign Affairs of the Republic of Indonesia’s officials

U.S Consular Officers in Indonesia may authenticate Indonesian public documents for use in the United States if the documents bear the seal of the Ministry of Foreign Affairs of the Republic of Indonesia. Please bring the document to our office and we will provide this service.

Fee: $50 for each authentication.

Authentication of Vital Records, Academic, Commercial or Other Credentials Issued in the U.S.

U.S. Consular officers are not empowered to authenticate public documents issued in the United States. Such documents include vital records (birth, marriage, death, and divorce), as well as academic, commercial, or other credentials. Consular officers do not have access to the records of the issuing office or the seal of the custodian of these records.

For more information on Authentication of Documents, Apostilles, or Copies of Birth, Death, Marriage, or Divorce Records, please consult the Department of State Travel site.

All of these translators are registered with U.S. Embassy Jakarta so that their translations may be authenticated. Anyone competent in both languages may translate a foreign language document into English with the signed, dated and unsworn notation: “I certify that this is a true and complete translation.” Use of any translators is not endorsed, recommended or required by U.S. Embassy Jakarta.

Download: Sworn Translators List (PDF 130 KB)

The translators listed were examined and sworn in by the Indonesian Government.  These services are not endorsed, recommended or required by the U.S. Consulate General.  All of the translators listed have registered their signatures with the Consulate so that translations may be certified with greater ease.  The order in which they are listed is solely alphabetical-based.

Ery Juliani S.S.
Juliani Language Centre
Jl. Indrakila 8A, Surabaya 60131
Tel.:  031-5034120; Fax.: 031-5017866
Juanda Regency CC-2, Sidoarjo
Tel./Fax.: 031-8689268
Cell phone: 081 858 8036; 031-70179850
Email: Juliani_language@yahoo.com

Imam D. Djauhari
Ready Indah Housing Complex
Bendul Merisi Selatan III/19, Wonocolo, Surabaya 60239
Tel./Fax 843-2483

Office:
Erlangga Translation Bureau
Jl. Manyar Rejo 8, Surabaya 60118
Tel./Fax 593-8447
E-mail: idd@telkom.net

Nirwono Maroeto
Biliton Translation Centre
Jl. Biliton 45, Surabaya 60281
Tel. 503-1163, Fax 502-9107
E-mail: biliton_btctranslation@yahoo.com

Ir. Pratiwi Putri Tjahjono
Jl. Jagalan 115 F-G, Surabaya 60281
Tel./Fax 531-0475
Mobile phone 0856 308 3815
E-mail: suheri@mitra.net.id

Rika You Soo Shin, S.H.
Notary
Jl. Jimerto 19, Surabaya 60272
Tel./Fax 531-7853, 547-3628
Moible phone 0816 512 219

Mrs. Sulastri Kadarisman
Eska Business Service
Jalan Nangka Gang XI No. 11A
Denpasar 80231
Cell phone: 0812 381 4704; 0812 383 6485
Fax 0361 – 225970

Note that these services are not endorsed, recommended or required by the Embassy. All of the notaries public listed have registered their signatures with the Embassy so that doucments may be certified with greater ease.

Download List of Indonesian Notary Public (PDF 137 KB) in Jakarta, Tangerang, Bogor, Karawang and Pekanbaru.